Healthcare

Patient Scheduling Tracker

Manage appointments, provider schedules, and patient flow from one sheet. Track no-shows, view daily capacity at a glance, and stop double-booking providers — no EMR software required.

What's Inside

Appointment Log — One row per appointment. Patient name, provider, date, time slot, visit type (new/follow-up/procedure), status (confirmed/no-show/cancelled), and notes. Dropdowns keep data clean.
Provider Schedule — Weekly view by provider showing booked vs. available slots. Color-coded cells highlight overbooked time blocks and open gaps you can fill.
Dashboard — Daily appointment count, no-show rate, provider utilization percentage, and a weekly trend chart. Filter by provider or visit type to spot patterns.

Key Features

No-show rate tracking with automatic percentage calculations per provider
Provider utilization — see who's overbooked and who has open slots
Data validation dropdowns for visit types, statuses, and provider names
Conditional formatting flags same-day double bookings in red
Weekly and monthly appointment volume trends via SPARKLINE charts
Works for any practice size — solo providers to multi-location clinics

Sample Formulas

Here are some of the formulas powering this template:

No-show rate by provider

=COUNTIFS(B:B,G2,E:E,"No-Show")/COUNTIF(B:B,G2)

Daily appointment count for a specific date

=COUNTIFS(C:C,TODAY(),E:E,"<>Cancelled")

Provider utilization (booked slots / available slots)

=COUNTIFS(B:B,G2,C:C,">="&TODAY(),C:C,"<="&TODAY()+7)/Config!B2

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